We often need clarification about what to do next. Everything feels like the end of the deadline, and too many things are going on simultaneously. Just like the other soft skills, organizing can be learned and is not a βborn with itβ trait that you either got or donβt have.
Organizing is worth learning. You will infrequently miss essential tasks and feel more relaxed about what to do next. Youβll get along with priorities and leave more time and space for brainstorming, creating, and higher-impact problem-solving for yourself.
Here are some tips for you to increase productivity:
Hmmm, what To-do today? List it out!
First thing first, before we start the day, it will be better to list down what we have to do today in the to-do lists. It will free up your brain from feeling burnout because of the unplanned things to do and get things done easier.
You can list it in your post-it or digital notes or use a to-do list manager to turn those tasks into organized, actionable steps.
The clock is ticking! Manage your time wisely.
Time management is crucial in being an organized person. You have to control your time, or else your tasks canβt be in control.
Here are some various styles of managing your time that you can try:
Youβre supposed to be familiar with this very famous Pomodoro technique, youβll basically get challenged to focus for 25 minutes, and youβll get a break for 5 minutes after doing all the tasks in 25 minutes. So, when youβre in Pomodoro, turn off the notifications, focus, and limit distractions.
Time blocking is when you schedule your moment daily, including meetings, tasks, and everything in between. This technique will create a detailed schedule from scrolling your social media to lunch breaks and increase your awareness of how you spend your time.
Is it important and urgent? Set your priority and sort your task!
Sorting your task into these categories will help you focus on your work and learn to set your priority.
Try to identify your work in the workload and sort it as:
- Important and urgent. This is your most important work. Assign this task to yourself and get this thing done first before anything else. Prioritize anything in this bucket.
- Important but not urgent. This work might be valuable and important. But this thing can wait. It may not need to be done today, so schedule them to ensure they get done.
- Not important but urgent. You can delegate the tasks. Theyβre not important to you, but they must be done so you can assign these projects to others who can quickly and efficiently manage them.
